The documentation team works with the developers to ensure any new features that are part of the core functionality of the operating system are covered in the documentation. In addition, the documentation team makes sure features highlighted in the installer slideshow or any other marketing material are appropriately documented. When completely new sections are written, the documentation team makes sure the Xubuntu team has a chance to review and propose changes and fixes to the new sections. When any documented features are removed or changed, the team makes sure the documentation does not refer to any removed functionality.

The documentation team is responsible for making sure the documentation is updated before the Documentation String Freeze prior to uploading. Once the upload is done, the team coordinates translation efforts and makes sure the documentation gets another upload before the Translation Freeze. The team should also request the online documentation to be updated shortly before the release.

The documentation team should also look to improve and expand the existing documentation, especially during the development cycles when most uploads are done for maintenance purposes. The team should involve the community in these efforts the best way they see fit.